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This Privacy Statement gives you information about the personal data we collect about you in relation to participate in AI Cybersecurity Forum 2025 and how and for what purposes we process your personal data.
In Huawei we understand and respect the importance of privacy. This Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under GDPR.
It also contains a summary of your rights in relation to your personal data.
| Huawei Technologies Belgium NV (hereinafter as “Huawei”) | Registered address Woluwelaan 2, 1150 Brussels |
Data Protection Officer contact information: Huawei DPO Office Hansaallee 205, 40549 Düsseldorf Germany or via electronic contact form: https://www.huawei.com/en/personal-data-request |
| Personal Data collected and processed | ||
|---|---|---|
| The source of personal data | Data will be: 1. Collected directly from you. 2. Collected through providing our event service. |
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| Will we process special categories of data? | No | |
| Are you obliged to provide the personal data? And what the possible consequences of failure to provide such data. | 1. If the processing is based on your consent, providing the data and giving your consent is voluntary. 2. Providing data is voluntary, but necessary in the case of processing based on a legitimate interest indicated below. |
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| Below you will find detailed information on what personal data we process, for what purpose and on what legal basis arising from generally applicable data protection regulations. | ||
| For what purpose does Huawei process your personal information? | What categories of personal data do we process for this processing purpose | Legal basis of processing |
| Event Management: Register as a business online or offline participant for the AI Cybersecurity Forum 2025. | Your Email, First Name, Last Name, Country/Region, Telephone (optional), Company, Job Title, the way you participate (on-site or online) and your interested sessions. | Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR. By filling and submitting personal data during the registration of the event, you give consent to us for processing the relevant data. |
| Viewing of livestream or replay: In order to enable you to watch the livestream and replay of the event and make it suitable for you device. | 1. Your First name, Last name or the nickname you entered when join the online meeting; 2. The IP address and your device type will be processed in order to connect you to the meeting server; 3. If you enable the camera for video meetings and the microphone for audio meetings, your face image and voice will also be recorded. 4. You First name, Last name and Email will be used to send the meeting link and replay link to you. |
This processing is based on our legitimate interest to provide the livestream or replay to participants and interested stakeholders of the event (Art 6 (1) f) GDPR). |
| Improvement of the Event: in order to better infer the preference of viewers, verify and improve the quality of webcast contents accordingly, we will analyze the following data of online viewers. | We will analyze your personal accounts information of the meeting platform, session duration, entering and leaving time. | This processing is based on our legitimate interest to improve the services provided to the business participants, better organization of the current and future events, and promotion of Huawei’s business products and services (Art 6 (1) f) GDPR). |
| Participants satisfaction survey: when participating the AI Cybersecurity Forum 2025 online or in the offline venue, the viewers will receive requests of survey or be disseminated the hardcopy of survey relevant to the topics, either about the technologies or about your career planning, to assess the opinions of the business participants in order to evaluate the impact of our events. | If you choose to conduct the survey, your personal account and the registration data connected, including your email, first name, last name, country/region, company, job title and your interested session will be processed with your valued opinions and comments submitted. | Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR. By choosing to complete the survey and sending Huawei the feedback, you give consent to us for processing the relevant data. |
| Promotion of the event: To promote the event, we will make recordings and video of the session and forum, take photos of the event in general manner. Based on your written authorization, we may share above recordings to the public. | General data category: image, video, audio | Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR. |
We retain your personal data for no longer than that is necessary for the purposes defined in this Statement.
In particular: The data retain period will be with 2 Years after event to enable proper execution of the purposes as stated above, but if you decide to withdraw your consent, we will erase your personal data processed based on this consent immediately.
Unless otherwise stated hereunder, your personal data will be stored within EEA. After the retention period expires, we will erase or anonymize your personal data, unless otherwise required by laws and regulations.
(1) Disclosure of your personal data outside of the EU/EEA:
| Name of activities | Reason for Disclosure and details on the data recipients and countries of transfer | Mechanism for cross-border transfer |
|---|---|---|
| Viewing of livestream or replay | In order to enable your remote access to the event and make it suitable for your device, a 3rd-party meeting server is provided. | Huawei is a multinational company, which means that your personal information collected by Huawei may be processed in the country/region where Huawei or its affiliates, subsidiaries, service providers, and business partners have offices, or may be accessed from these countries/regions. Data protection laws in these areas may different from the laws of your locality. In such cases, Huawei will take measures to ensure that the data is processed in accordance with the requirements of this Privacy Statement and applicable laws, including using various legal mechanisms when the personal data of data subjects located in the EU is transferred to a country or region not recognized by the EU with the same level of data protection. For example, sign Standard Contract Clauses approved by European Commission, ask for your consent to cross-border personal data transfer, or implement security measures such as data anonymization before cross-border data transfer. You can obtain a copy of the EU Standard Contractual Clauses by Clicking Here. |
| Promotion of the event | Video and photograph of the speakers and the business participants will be disseminated to promoting channels as specified in the Authorization letter confirmed by you. Photograph in general about the event / venue, will be disseminated on our social media channels, presentation, brochures. |
(2) Disclosure of your personal data within the EU/EEA:
| Name of activities | Reason for Disclosure and details on the data recipients |
|---|---|
| Data related to AI Cybersecurity Forum 2025 [name of recipient or a description of a category of recipients] will be shared with to process your personal data on behalf of us. Such company may only use your personal data to provide services on behalf of us. We will enter into a strict entrusting agreement or personal data processing terms with the entrusted party. The entrusted party is obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security. |
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| You can enter into the Privacy Portall to exercise your data subject right. | |
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| Right of Access | You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data. |
| Right of Rectification (Correction) | You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed. |
| Right of Erasure (Deletion) | You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances. |
| Right of Restriction | You have the right to obtain from Huawei restriction of processing in particular circumstances. |
| Right of Objection | You have the right to object to the processing of your Personal Data in particular circumstances. |
| Right of Portability | In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis. |
| Right to Withdraw Consent | Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent. |
| Right to lodge a Complaint | If you consider your Personal Data is not being processed in compliance with the applicable laws, you have the right to lodge a complaint with any relevant supervisory authority. List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm |
We value your opinions. If you have questions or comments related to this privacy statement, please contact our Data Protection Officer (DPO) through https://www.huawei.com/en/personal-data-request.
The contact information of the Huawei Technologies Belgium NV as the controller are as follows:
Office of the data protection officer
Woluwelaan 2,
1150 Brussels,
Belgium.
We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make changes to this Statement, we will notify you by an appropriate method.
Last updated: May, 2025
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