Privacy Statement about Huawei Network Summit 2023
What is the purpose of this Privacy Statement?
This Privacy Statement gives you information about the personal data we collect about you in relation to Huawei Network Summit 2023 and how and for what purposes we process your personal data. In Huawei we understand and respect the importance of privacy. This Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under the General Data Protection Regulation (hereinafter ‘GDPR’) of the European Union. It also contains a summary of your rights in relation to your personal data.
The identity and contact details of the Controllers
| Huawei Technologies Dusseldorf GmbH (hereinafter as “Huawei”) | Registered address: Hansaallee 205, 40549 Düsseldorf | Data Protection Officer contact information:
Huawei DPO Office
Hansaallee 205, 40549 Düsseldorf
Germany
or via electronic contact form: https://www.huawei.com/en/personal-data-request Regarding the HNS 2023 you can contact us at networkinfo@huawei.com |
1. How do we use your data
| Personal Data collected and processed | |
|---|---|
| The source of personal data | Data will be: Collected directly from you. |
| Will we process special categories of data? | No |
| Are you obliged to provide the personal data? And what the possible consequences of failure to provide such data. | 1. If the processing is based on your consent, providing the data and giving your
consent is voluntary. 2. If the processing is necessary to enter into contract or to fulfil contractual obligations, without your personal data, the corresponding contract cannot be concluded, or a performance of concluded contract can be limited. 3. If the processing is necessary to fulfil legal obligation, it is mandatory to provide the data based on applicable legislation. 4. Providing data is voluntary, but necessary in the case of processing based on a legitimate interest indicated below. |
| Below you will find detailed information on what personal data we process, for what purpose and on what legal basis arising from generally applicable data protection regulations. | ||
| For what purpose does Huawei process your personal information? | What categories of personal data do we process for this processing purpose | Legal basis of processing |
|---|---|---|
| Event registration and notification - If you want to join the HNS 2023 onsite, an online registration will be needed. In order to generate a personal account and approve the registration through email for the participants who will join the HNS 2023 onsite in Munich, we need to process the indicated personal data, without which we can’t properly process your registration for participation: | Register as an onsite participant for the HNS 2023: your e-mail, first name, last name, country/region, company, job title, and industry will be processed. | Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract.-Article 6 (1) (b) GDPR. |
| Verification and identification of onsite attendance - In order to verify the identification of onsite attendance we need to process your personal data, without which we can’t verify the identification and it won´t be possible to participate in our onsite session | your full name and email address | Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract.-Article 6 (1) (b) GDPR. |
| Survey – To collect customer experience and suggestions. | your first name, last name, company, email, Country/Region, job title, industry, network scenarios involved, interested businesses, satisfaction, comments, and suggestions (optional) | Huawei processes your personal data based on our legitimate interest to find out your opinions as a customer, to assess your level of satisfaction with our services and ultimately provide you with a better and improved service-Article 6 (1) (f) GDPR. |
| Marketing leads - for further contacting you for workshops, POC or ordering requests | first name, last name, country/region, company, job title, industry, and products or solution of interest | Huawei processes your personal data based on your consent through e-mail. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR. |
| Electronic Direct Marketing/EDM - In order to send the latest information of products, solutions and services available in the based region of the participant according to your indicated preferences. | For the onsite participants, we will process the e-mail, first name, last name, country/region, company, job title, and industry will be processed | Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR. |
2. How long and where do we store your data
| We retain your personal data for no longer than that is necessary for the purposes defined in this Statement. In particular: | |
|---|---|
| Event Registration and notification | 2 Years |
| Verification and identification of onsite attendance | 2 weeks after the event |
| Survey | 2 Years |
| Marketing lead based on consent in survey | 2 Years |
| Electronic Direct Marketing/EDM | Until you withdraw consent, or after 2 years of inactivity |
| Unless otherwise stated hereunder, your personal data will be processed in France. After the retention period expires, we will erase or anonymize your personal data, unless otherwise required by laws and regulations. | |
3. How do we use Cookies and similar Technologies
When you visit our pages, we will use cookies and similar technologies to analyse the visit or to provide you with personalized content/advertisements, as described in our cookie policy
4. How do we share your data?
| (1) Disclosure of your personal data outside of the EU/EEA: | ||
|---|---|---|
| Name of activities | Reason for disclosure and details on the data recipients and countries of transfer | Mechanism for cross-border transfer |
| Marketing Lead based on consent in Survey | The personal data agreed to be processed will be uploaded to our marketing to lead platform and the application layer deployed in China by Huawei Technologies Co., Ltd in China. | Mechanism 1: When the data are transferred to a third country that does not ensure adequate level of protection of personal data, Huawei complies with applicable legal requirements for providing adequate safeguards by incorporating the Standard Contractual Clauses with relevant supplementary measures in such transfer. You can obtain a copy of them here: for EU Commission standard data protection model clauses |
| (2) Disclosure of your personal data within the EU/EEA: | |
|---|---|
| Name of activities | Reason for Disclosure and details on the data recipients |
| Event Registration and notification | We procured registration supplier who deployed the server in France. |
| Event Registration | Data related to Event Registration will be shared with our Huawei local affiliates in EU/EEA to coordinate onsite participants on our behalf, we will disclose your data provided for registration. Such company may only use your personal data to provide services on behalf of us. |
| Event management | We will use a supplier to assist the event management and the supplier server is in Germany. |
| Verification and identification of onsite attendance | To verify if the participant is registered, our event supplier will verify your name and email address whose server is in France. |
| Marketing Lead based on consent in survey | To respond your request of workshop, POC or ordering and share with you more about our products, solutions and services, the relevant data will be shared to our customer development suppliers, and then to Huawei local Marketing team or Huawei channel partners in Germany. |
| EDM | Provide follow-up Huawei related news and information to customers in domains and industries of interest. |
| We will enter into a strict entrusting agreement or personal data processing terms with the entrusted party. The entrusted party is obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security. | |
| (3) Disclosures related to legal requirements and business transactions |
|---|
| Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process. Your data may also be disclosed as part of merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company. |
5. What are your rights and choices?
| You can enter into the Huawei Data Subject Request Portal to exercise your data subject right. | |
|---|---|
| Right of Access (Art. 15 GDPR) |
You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data. |
| Right of Rectification (Correction) (Art. 16 GDPR) |
You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed. |
| Right of Erasure (Deletion) (Art. 17 GDPR) |
You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances. |
| Right of Restriction (Art. 18 GDPR) |
You have the right to obtain from Huawei restriction of processing in particular circumstances. |
| Right of Objection (Art. 21 GDPR) |
You have the right to object to the processing of your Personal Data in particular circumstances. |
| Right of Portability (Art. 20 GDPR) |
In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis. |
| Right to Withdraw Consent (Art. 7 Para. 3 GDPR) |
Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent, nor does it affect any data processing based on another legal basis other than your consent. |
| Right to lodge a Complaint (Art 77 GDPR) |
If you consider your Personal Data is not being processed in compliance with the
applicable laws, you have the right to lodge a complaint with any relevant supervisory
authority.Contact of Germany Supervisory Authorities: Landesbeauftragte für Datenschutz
und Informationsfreiheit Nordrhein-Westfalen Postfach 20 04 44 40102 Düsseldorf Tel: 0211 / 38424-0 Fax: 0211 / 38424-10 E-Mail: poststelle@ldi.nrw.de |
6. How do we update this Statement
We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make changes to this Statement, we will notify you by an appropriate method. Latest update: [September/2023]
7. Versioning Control
| Version | Publish date/Revised Date | Reason & Remark |
| V1.0 | Sep. 1st 2023 | Initial version |
